Spaces & Permissions

Spaces are the top-level containers in Ink. Think of them as separate areas for separate teams — Engineering, Design, Ops, Clients — each with its own members, templates, and index page.

Creating a space

Sidebar → + Add space.

• Name (displayed in the sidebar and breadcrumbs)
• Icon (emoji or upload)
• Visibility (private, workspace-wide, or public)
• Default page template (optional)

Space-level permissions

Permissions cascade: a space's default permission applies to every page inside it, unless a page overrides.

Assign roles in Space menu → Members.

Visibility

• Private — only invited members see the space. Doesn't appear in the directory for non-members.
• Workspace-wide — every workspace member automatically has viewer access. Admins/editors still need explicit roles for elevated permissions.
• Public — opt-in per space. Pages published to the public site respect page-level publish toggles, not space visibility.

Index page

Every space has an index page (root). Default content:

• Space description
• A "New" section listing the most recently created pages
• A "Pinned" section (drag pages here to pin)
• A "By tag" section grouping pages by tag

The index is fully customizable — it's just another Ink page.

Nesting

Pages nest inside pages, inside pages. There's no depth limit in the data model; the sidebar collapses deep trees gracefully.

Common patterns:

• Engineering space → Projects → individual project pages → Tech specs, Meeting notes, Runbooks.
• Ops space → Policies → individual policy docs. People → individual team member pages with 1:1 notes.
• Client space → one page per client → sub-pages for Notes, Contract, Deliverables.

Moving pages

Drag a page in the sidebar to move it — between parents, between sections, or between spaces. Moves preserve the page's history, comments, and inbound links.

Templates

Per-space templates live under Space menu → Templates. Create one, then use New page → From template anywhere in the space.

Built-in templates include:

• Meeting notes
• Project brief
• Retrospective
• RFC
• Runbook
• 1:1 notes

Edit any of them, save, done.

Archiving

Archive a space (or a single page) from its menu. Archived content is hidden from the sidebar and default search, but remains retrievable from Settings → Archived.

Permissions audit

Space menu → Members → Access history shows who had what role when, plus every invite and role change.

Data model

Spaces are stored in spaces. Pages in pages. Space members in space_members. See Database Reference for columns.

Example structure

📁 Engineering (workspace-wide viewer, team members editor)
  📄 Index
  📁 Projects
    📁 Auth revamp
      📄 RFC
      📄 Implementation notes
      📄 Meeting notes
  📁 Runbooks
    📄 Incident response
    📄 Deploy checklist

📁 Design (private, design team only)
  📄 Index
  📁 Design reviews
    📄 2026-04-14 review

📁 Clients (private, account team only)
  📁 Acme Corp
    📄 Account plan
    📄 QBR Q1 2026